Choosing the conference room layout is important to get the most out of your sessions. Find out the best setup for your needs before booking a room.
Theatre Style
The simplest setup for a conference room is a Theatre Style. This consists of rows of seats facing a screen or speaker with no tables for the delegates to write on. The Theatre Style of seating is ideal for very large conferences, with numbers ranging from 80 to over 100 people in a moderate-sized room. They are best suited for short presentations or keynote speakers where there is no requirement for any discussion to take place and for briefings where attendees can simply sit and listen.
Boardroom Style
The classic Boardroom Style is a large table with the chairs around all sides of the table. This form of conference room seating is ideal for meetings of between 10 and 20 people in number. Senior management meetings, strategy sessions and other meetings where discussions are more important than presentations are perfect for Boardroom Style meetings.
U-Shape Style
A U-Shape arrangement of tables with a presenter at the end of the ‘U’ is best suited to meetings of 15 to 25 people. All participants can see each other but there is a clear focus at the front. Training sessions and workshops that contain a mix of talk and group work are ideal for a room set up in this way.
Cabaret Style
Small round tables set up throughout the room with delegates seated around the table and facing the front of the room. Typically consisting of 6 delegates per table, cabaret style is great for workshops where discussion takes place in each table group. Note however that this style uses more floor space per person than most other meeting room setups.
Classroom Style
Rows of tables with chairs behind them facing the front of the room. The delegates have a working surface for their notes and laptops. The number of people that a classroom style room can hold is roughly half the number that a theatre style room can hold. Often used for training days where the participants are working through material written by the presenter.
When researching a Tewkesbury Hotel Conference Rooms such as https://tewkesburypark.co.uk/hotel-conference-rooms/ ask for a scaled floor plan for each of the conference room layouts, this way you can accurately compare the rooms and confirm that each will hold the correct number of delegates for your requirements.
Deciding on a room layout before you start searching for venues saves time and helps you to know exactly what to ask.
